MEETINGS AND ASSEMBLIES
Discover the future of corporate meetings
A cloud-based, intuitive and easy-to-use platform that allows you to convene and hold remote or mixed meetings with an unlimited number of users.
Safety at the core
Councilbox is designed from the core to ensure security and legal validity, guaranteeing the safety of information and providing legal validity. Thanks to the integrated blockchain platform, Councilbox creates immutable and legally valid evidence of everything that happens throughout the entire process. To date, no challenge to a meeting held via Councilbox has been successful.
What makes Councilbox Meetings unique?
|Widespread Video Conferencing Solutions|
Allows remote participation
More convenient and saving on logistics cost
Facilitates the process from start to finish
From certified announcement, automatic quorum control to proxy voting or automatic minutes...
Full legal validity
Identity verification, blockchain evidence generation with full legal validity
Personal secretary service (optional)
Councilbox experts are at your service to help you with the management of the whole announcement process, administration of the meeting, etc.
Our product is much more than the best platform to hold legally valid remote meetings. With the personal secretary service, we take care of everything and manage the meeting remotely...or even in person.See prices
Professional Association Boards
Project Monitoring Committees
And any remote or hybrid meeting with legal validity.
An extraordinarily powerful platform for convening and holding corporate meetings with all the advanced functions that a legal meeting may require.
- Certified announcement with two-factor authentication or digital certificate.
- Advanced quorum control
- Participants’ registration portal
- Advanced voting functions (early, weighted or proxy by item, face-to-face, by default)
- Automated management of the minutes (comments, resolutions, automatic drafting, sending and approval in real time, filing and custody)
- Secure meetings with video recording, evidence registration in blockchain, traceability of notifications…
No, you will simply receive an email from which you can access the meeting.
The link will be received via email a few hours before the meeting starts. It is correct that you have not received an link with the convocation email, as you will receive a new email with the link the day of the meeting
If you have not indicated this up to one hour before the meeting starts, it will not be possible, as you will not receive an email with the access link. You could request a listener/guest link from the administrator.
If you have delegated your vote through the announcement email (confirmation of attendance) and later:
You want to delegate to another person: in that same email you can follow the steps again and select another person to whom you want to delegate and the change will be registered.
You want to attend: in that same email you must follow the steps and choose to attend remotely or in person instead of delegating vote.
You will be able to do this until the room is open, about an hour before the meeting. If this change comes later than that you will have to contact the administrator
If you have delegated via portal or ballot, you will need to contact the administrator.
If you have indicated your attendance through the announcement email (intention to attend), you only have to go back to that email and change the attendance from on-site to remote in order to notify the administrator. You will be able to do this until the room opens, which is about an hour before the meeting.
In any case, even if you don’t follow the steps mentioned above, once you don’t attend meeting in person, you will receive the access link.
No, the direction of the vote to be made will be the one indicated prior to the meeting.
Your email server may have blocked the email with your login link. Please check your Spam or promotions folder.
You can also search for firstname.lastname@example.org in your email manager.
If you still can't find your email, contact the meeting administrator to send a new email.
Verify that you have requested your password and that the ending of your mobile phone number is correct.
You can contact the meeting administrator and ask them to resend your password.
You will be able to connect to the meeting from the same email, once you reset your access conditions or change your device.
If the meeting has no room access limit, you will be able to connect whenever you want.
You may find yourself in the summary section instead of the agenda section. Click again on the agenda
If you are still unable to vote, check that you are eligible to vote.
Councilbox allows you to speak or write (if the administrator has enabled these options).
You must click on the floor icon located at the bottom left of your screen. A pop-up message will appear asking if you want to request the floor, which you must accept and wait for the administrator to give you the floor.